Do you hate typing your name and contact information at the end of each e-mail you create? Would you like to include legal disclaimers to help protect you and your company? Then use an Outlook “signature” to automate the insertion of this information.
Here’s how… On the Tools menu, click Options. Then click the Mail Format tab. Then click the Signatures button. Click the New… button and give your signature a name when prompted and click Next. Type the text you would like to have appear at the end of each email in the box and click Finished. That’s all there is to it. Be sure the name of the signature you just created appears in the box titled Signature For New Messages: and Signature For Replies and Forwards: and click the OK button. You can test the signature by creating a new email message. The signature you created should automatically appear at the end of your email message.
Once you have successfully created this basic e-mail signature, you can experiment with adding company logos, color and custom fonts to the signature. For more MS Office features, go to http://office.microsoft.com. For more on email disclaimers, go to http://www.emaildisclaimers.com.
Here is a template for a disclaimer message. Be sure to have your lawyer approve your disclaimer prior to use.
DISCLAIMER: This e-mail message and any attachments are intended solely for the use of the individual or entity to which it is addressed and may contain information which is proprietary, privileged, confidential or otherwise legally exempt from disclosure. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. If you have received this message in error, please notify Your Name at Your Company immediately (by replying to this message or by sending an email to Your Email or by calling Your Phone Number) and permanently delete this message and any attachments. Thank you.